From “we should order” to “it's on the shelf”, without the gaps.
Purchase orders with real statuses, not a PO that vanishes into email.
Purchasing & Suppliers, in short
POSly purchasing takes an order from draft to received: every purchase order has a status, short deliveries are captured at goods-in, and supplier returns have their own trail. Reorder suggestions from your sales can become a purchase order after you review them.
What changes on day one.
“Orders get raised and then nobody knows what happened.”
Every order moves through clear statuses, from ordered and dispatched to in transit and received.
“The supplier short-delivered and we only noticed weeks later.”
Capture what is missing or damaged when the box is opened, not at month-end.
“Branches over-order and blow the budget.”
Per-store purchase budgets are checked when the order is captured, with a budget report for head office.
“I'm reordering on gut feel.”
Reorder suggestions use your sales and supplier lead times. Review them, then raise the purchase order from the report.
What's included.
Some areas are switched on per business, and your plan, settings and staff permissions decide who sees what.
- Purchase orders, drafts, printing and supplier payment terms
- Order statuses including dispatch and waybill capture
- Partial and unfulfilled receipt views
- Short-delivery and damage capture at goods-in
- Purchase returns and return-to-supplier
- Per-store purchase budgets
- Supplier ledgers, amounts due and payments
- Reorder suggestions that create a reviewed purchase order
- Purchases in a foreign currency
- Supplier emails for new orders, payments, and received or pending items
Common questions.
Does POSly create purchase orders for me?
POSly suggests what to reorder based on sales and supplier lead times. You review the suggestion and create the purchase order from it with one action.
Can I record short or damaged deliveries?
Yes. Missing or damaged items are captured at goods-in when the box is opened, and unfulfilled orders stay visible until they are resolved.
Can I see what I owe each supplier?
Yes. Supplier ledgers show amounts due, and the payments you make are recorded against them.
Can I set a purchase budget per store?
Yes. Each store can have a purchase budget, which is checked when an order is captured, with a budget report for head office.
Can I buy from a supplier in another currency?
Yes. Purchases can be captured in a foreign currency with an exchange rate.
